No Show Policy
The IEEE Signal Processing Society enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper. In-person paper presentations are preferred, but, in the SPS interest of promoting green events, virtual presentations options will also be made available for those who are not able or willing to travel and attend the physical conference. Authors of all accepted papers will be expected to record and submit a video presentation, as well as be present virtually at the corresponding Question and Answer (Q&A) Forum, or in-person during the physical conference session. Accepted papers without a video presentation or without author participation in the assigned Q&A Forum/Session will be marked as a “no show” paper and will not be published by IEEE on IEEE Xplore® or other public access forums, but these papers will be distributed as part of the on-site electronic proceedings and the copyright of these papers will belong to the IEEE.
Note: For physical and virtual poster sessions, if the speaker is not present in front of the poster for most of the time during the poster session, this implies “no show”.
Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the “no show” occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The “no show” authors may appeal the decision of the Technical Program Chair(s) to the Vice President Conferences.
The Signal Processing Society values diversity. Authors who anticipate inability to travel to a conference are still encouraged to submit papers. Such papers will be reviewed and accepted on their own merit for publication in conference proceedings, without any knowledge of the author’s travel limitations. During registration, authors will indicate whether they will attend in-person or virtually.
All registration fees covering a paper are non-refundable. For registration fees not covering a paper:
A full refund, after a processing fee of 50 Euros will be given, provided the request is applied for prior to the last day of the Advance Registration (Early Bird) deadline.
Refunds will not be issued after the Advance Registration deadline, unless in extreme cases (i.e. medical or family emergencies, visa issues based on solid evidence). In such cases, the organizers must be alerted prior to the conference start date. To obtain a refund, an email must be submitted containing proof of the extenuating circumstance, up to one week after the conference end date. Any visa related issues must provide proof that the application was submitted early enough according to the typical times to obtain a visa for the country and person in question.
The final decision on refund will be at the discretion of the conference organizers.
IEEE Event Conduct and Safety Statement
IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought provoking conversations that support IEEE’s core mission of
advancing technology for humanity.
Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events. IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion.
Participants are expected to adhere to these principles and respect the rights of others. IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to on site staff, security or venue personnel, or to firstname.lastname@example.org.